Privacy Policy

Last updated: July 7, 2026

Doctor Lead Flow LLC ("Doctor Lead Flow," "we," "us," or "our") operates the website at doctorleadflow.com and its subdomains, including marketing.doctorleadflow.com (the "Site"). This Privacy Policy explains how we collect, use, share, and protect your information when you visit the Site, submit a form, book a call, or communicate with us through any channel — including our automated chat and voice assistants.

Automated (AI) communications notice. When you interact with us by web chat, SMS, phone, or messaging apps (including Facebook Messenger and Instagram), you may be communicating with an artificial-intelligence chatbot or AI voice agent rather than a live person. These automated systems, and the phone calls, text messages, and chat sessions you have with us, may be recorded, transcribed, monitored, stored, and processed — including by third-party AI providers — to schedule appointments, respond to inquiries, improve our services, and maintain records. By continuing to communicate with us through these channels, you acknowledge and consent to this recording and processing. If you do not consent, do not use these channels and instead contact us in writing at the address below.

Information We Collect

When you submit a form, book a strategy call, or communicate with us, we may collect:

Name, email address, and phone number
Your practice name, website, specialty, and business information you choose to share
The content of your messages, chats, and calls with us (including recordings and transcripts of interactions with our AI chatbots and voice agents)
Appointment, scheduling, and communication history

We also automatically collect standard technical and usage data when you visit the Site, such as IP address, device and browser type, pages viewed, referral source, and interactions with our ads, through cookies and similar technologies (see "Cookies & Tracking" below).

How We Use Your Information

To schedule, confirm, conduct, and follow up on your strategy call or appointment
To respond to your inquiries through live or automated (AI) chat, SMS, and voice
To send you information, reminders, and marketing about Doctor Lead Flow (you may opt out at any time)
To operate, analyze, secure, and improve the Site and our services
To measure and optimize our advertising, and to comply with legal obligations

SMS, Calls & Marketing Consent (TCPA)

By providing your phone number and submitting a form, requesting a call, or opting in, you give your prior express written consent to receive calls and text messages from Doctor Lead Flow and its automated systems (including AI voice agents and autodialed or pre-recorded messages) at the number provided, for scheduling, informational, and marketing purposes. Consent is not a condition of purchase. Message and data rates may apply, and message frequency varies. You can opt out of texts at any time by replying STOP, or get help by replying HELP. To opt out of calls or other marketing, contact us at the email below.

Cookies & Tracking Technologies

The Site uses cookies, pixels, and similar technologies — including the Meta (Facebook) Pixel, Google Tag Manager, and analytics and attribution tools — for functionality, analytics, and advertising (including retargeting and conversion measurement). You can disable non-essential cookies through your browser settings or applicable opt-out tools. Where required by law, we will request your consent before setting non-essential cookies.

How We Share Information

We do not sell your personal information. We may share it with trusted service providers who help us operate our business, under contracts that require them to protect your data, including:

CRM, scheduling, and communications platforms (e.g., GoHighLevel)
AI chatbot and AI voice providers that power our automated assistants
Advertising and analytics platforms (e.g., Meta, Google)
Payment processors and other vendors as needed to deliver our services

We may also disclose information to comply with the law, enforce our agreements, or protect the rights, property, or safety of Doctor Lead Flow, our clients, or others, and in connection with a business transfer (such as a merger or acquisition).

Data Retention & Security

We retain your information for as long as necessary to provide our services, maintain records, and comply with legal obligations, after which we delete or de-identify it. We use reasonable administrative, technical, and physical safeguards to protect your information, but no method of transmission or storage is completely secure.

Your Rights & Choices

Depending on where you live, you may have the right to access, correct, delete, or port your personal information, to opt out of marketing, and to opt out of the "sale" or "sharing" of personal information for targeted advertising. California residents have specific rights under the CCPA/CPRA, including the right to know, delete, correct, and opt out, and the right not to be discriminated against for exercising those rights. We do not sell personal information for money. To exercise any right, email [email protected]; we may need to verify your identity before responding.

Children

The Site and our services are intended for business owners and are not directed to individuals under 18. We do not knowingly collect personal information from children.

Changes to This Policy

We may update this Privacy Policy from time to time. The "Last updated" date above reflects the most recent version, and your continued use of the Site after changes are posted constitutes acceptance of the updated policy.

Contact

Doctor Lead Flow LLC
Miami, Florida, USA
[email protected]

See also our Terms of Service, which include important disclaimers, results/earnings disclosures, and a binding arbitration and class-action-waiver provision.